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HR Outsourcing Services in Kenya
Your HR department on a monthly retainer: contracts, records, leave, onboarding, discipline and compliance, handled by HR professionals who know Kenyan employment law.
Lynn HR provides HR outsourcing services in Kenya for businesses that need professional HR without employing a full HR team. We act as your outsourced HR department, working alongside your management from our base in Westlands, Nairobi, and supporting employers across the country.
Most growing businesses reach a point where people management can no longer be handled informally. Contracts are missing or copied from the internet, leave is tracked on paper, and disciplinary issues are handled differently every time. HR outsourcing fixes this by putting proper systems in place and running them for you month after month.
What our outsourced HR services cover
Every business is different, so we agree the scope with you. Most clients choose a core package covering the day-to-day HR work, then add projects such as policy development or a salary review when needed.
You get a named HR lead who knows your business, answers your managers' questions and handles employee matters from start to finish.
- Employment contracts, offer and confirmation letters
- Personnel files and HR records
- Leave, attendance and absence management
- Onboarding, probation reviews and exits
- Disciplinary and grievance handling
- HR policies, handbook and compliance checks
- Monthly HR report for management
- Optional payroll processing and statutory remittances
Who HR outsourcing is for
HR outsourcing suits small and medium-sized businesses with roughly five to 150 employees, start-ups building their first team, international organisations setting up in Kenya, and larger companies that want support for a branch or a specific function.
It is also a practical option when your HR person leaves, goes on leave or is overwhelmed. Our outsourced HR team can cover the gap immediately.
How our HR outsourcing works
HR health check
We review your current contracts, records, policies and payroll to see what is in place and what is missing.
Scope and retainer
We agree which HR functions we will run, how we will work with your managers and a fixed monthly fee.
Set-up
We fix urgent compliance gaps, set up personnel files and introduce the policies, templates and processes you need.
Ongoing HR support
Your HR lead handles day-to-day HR, supports managers and deals with employee matters as they arise.
Monthly reporting
You receive a monthly report on headcount, leave, disciplinary matters and compliance, with recommendations.
Why outsource HR instead of hiring?
A full-time HR manager is a significant fixed cost, and one person cannot be an expert in recruitment, employment law, payroll, employee relations and training all at once. HR outsourcing gives you access to a team with that range of skills for a predictable monthly fee.
It also reduces risk. Most claims at the Employment and Labour Relations Court come from missing contracts, unfair termination procedures and unpaid statutory dues. An outsourced HR department puts the right documents and processes in place before those problems arise.
What to look for in an HR outsourcing company in Kenya
Choose an HR outsourcing company in Kenya that understands local employment law in practice, not just in theory. Ask how they handle a disciplinary case, how they keep contracts and policies up to date when laws change, and who exactly will be your point of contact.
Look for a provider that can grow with you. Lynn HR can add recruitment, payroll, training and performance management to your outsourced HR package as your team grows, so you never need to change providers or repeat your history to a new team.
- Practical knowledge of Kenyan employment law
- A named HR lead for your business
- Clear scope and fixed monthly fee
- Recruitment, payroll and training under one roof
Right for you if: You have between five and 150 staff, no dedicated HR person, or an HR function that is stretched or recently vacant.
Outsourced HR FAQs
What is HR outsourcing?
HR outsourcing means handing some or all of your human resources work to an external provider. The provider manages tasks such as contracts, records, leave, discipline, compliance and sometimes payroll, while your management keeps final decision-making authority.
How much do HR outsourcing services cost in Kenya?
Fees depend on the number of employees and the scope of services. We agree a fixed monthly retainer after an initial HR health check so you know your costs in advance.
Will we lose control of HR decisions?
No. We advise and do the work, but decisions about hiring, pay, promotion and termination remain with your management.
Can you work with our existing HR officer?
Yes. We can support an in-house HR officer with specialist advice, templates, training and cover during leave or busy periods.
Is HR outsourcing suitable for NGOs and international organisations?
Yes. We support NGOs and international organisations with Kenyan employment contracts, policies and compliance, and with local HR administration.
Ready to talk about outsourced hr?
Book a free consultation on WhatsApp or by phone. We'll understand what you need and explain how we would help.